Year-end party or the company's year-end party is an activity at the end of every year. For this event to take place successfully, the organizer needs to determine the following.
The purpose of year-end parties is to help businesses and employees see the achievements of the year. These results need to be presented realistically and vividly with numbers, images, and videos. Specifically, the Event Company should combine with the business to create charts with impressive and meaningful numbers. If combined with special sound and light effects, this will be a way to convey business results in the past year, leaving an unforgettable impression on the scene. In addition, videos summarizing the business's special events of the year or a short interview with leaders and employees are also an optimal solution. From there, the business's leadership team and employees of all departments can have the clearest view of the company's achievements in a year.
It is no coincidence that year-end parties have become an annual activity at large and small businesses. The party is an opportunity for employees in the company regardless of position to share, get closer together, and increase internal solidarity. Therefore, every small step in this event must be carefully considered to create as much cohesion as possible. The Event Company can build performances bearing the corporate brand with the participation of members of each department, contests, and mini-games to create an exchange environment between departments.
At the Year End Party, the business leadership will summarize the business's achievements during the year. Therefore, the Event Company needs to develop a program script that clearly shows the deep gratitude of the board of directors to the employees with excellent achievements through the awarding of awards. Some Companies have a thank you ceremony from the entire board of directors and management to all employees. The appreciative speech from the leader is also one of the important rituals that bring solemnity and special meaning to the party.
The year-end party is not simply to summarize the year but also a stepping stone before the new year begins. Businesses hope that the Year End Party program will be a great source of motivation to help each individual have more strength to achieve their goals in the next year. Therefore, Event Company need to create performances that cheer, motivate, and encourage the spirit of the company's employees.
This is the first and the most important step that determines the success or failure of the event. For year-end parties, the Event Company can identify the audience by coordinating with the business to answer the following questions: - Who is included in the event? The year-end party is only for internal businesses or guests. In case there are Guests, depending on position or role in society, guests can be divided into: + Representative of partner businesses; + Representative local government; + Characters with positions and influence in society; + Are there children and family members? If there is a need to adjust the menu as well as the event space to suit the above audience; + What are the characteristics of event participants? What are their hobbies?
+ What is the number of participants? Gender, age ?The number of guests participating will determine the size of the event space. Before the event takes place, the Event Company needs to know the number of participants to carry out the next steps. When you fully answer the above questions, you will have a portrait of the event participants and then make appropriate organizational adjustments.
Each business will set a limited budget for activities such as organizing year-end events. Depending on the financial situation and business results during the year, the enterprise will adjust and propose to the Event Company the allowable budget. From there, the Event Company will calculate and plan the program according to customer requirements while still ensuring profits.
Due to the characteristics of each type of business, the Year End Party event can be held for half a day, a full day, or 1 - 2 days so as not to affect the operation of the business. From there, the Event Company will propose a corresponding program plan and type of event.
Once you have all the information above, the next step in the year-end party organization process is to determine the type of event: - Organize a Year End Party combined with tourism - Organize a Year End Party combined with an arts festival - Organize an outdoor buffet party - Organize a Year End Party combined with a dance party … Each type of event will bring different experiences
At this stage, the Event Company will come up with the theme of the event to match the purpose, budget, audience, and type of event that was initially oriented. Here are a few suggested ideas to help you have an impressive year-end party:
The organizational space will be decorated with decor that recreates Vienam in the last century. Guests participating will wear traditional “ao dai” and “Ba Ba” shirts. This will certainly be an unforgettable experience for participating guests. Because older people will be nostalgic and young people will have the opportunity to explore Vietnamese life in the old period.
Recreating a Vietnam in the old decades will help make the year-end party program special
When organizing a year-end party in the traditional Tet style, you will bring participants to the warm, familiar space of Vietnamese culture. Here, details will be shown by familiar reminding images such as peach blossoms, apricot blossoms, or the grandfather writing parallel sentences. Even a fire stove and a pot of “banh chung”.
Year-end party according to traditional culture - Organize a Year End Party in classic European style
This is a bold and very modern idea. Employees, partners, or customers of the business will experience a space imbued with European culture by stage decor in classical, semi-antique, or royal aristocratic styles. Attendees will be required to wear a white and black dress code to create a particularly impressive year-end program.
The antiquity and grandeur of classical European culture overwhelmed many people
This is always an endless source of inspiration to create explosive year-end events. When a business's year-end party becomes a negative gala, it will leave many emotions for the participants. This is not only a form that can be implemented by large companies with abundant budgets to invite A-list stars to appear. Companies with limited financial resources can create a music party with the participation of their staff. This is a special highlight of the show.
Year-end party in the form of a music festival
After fully determining the above factors, the Event Company will consider choosing a location and setting the exact time of the organization. At the end of the year, many businesses are looking for places to hold parties. Therefore, this stage needs to be urgently completed within the allowable budget.
At the Year End Party, besides the performances taking place on stage, the neatness of the banquet tables contributed significantly to the success of the event. The party handover process also needs to take place according to a strict process to ensure food safety and hygiene and the taste of participants:
After agreeing on the food supplier, the Event Company needs to take control samples. This process is extremely necessary to ensure that after the event if a food safety and hygiene issue arises, the participating parties will have a basis to consider responsibility.
It can be seen that having a successful year-end party program is not simple. Hopefully, this article provides valuable experiences for organizers to avoid mistakes when making programs.